How To Write A Motivation Letter? Guide for Beginners

May 10
2 min read

How to Write a Motivation Letter for a Job + Example

Writing the perfect Motivation Letter for your job application can be a challenging endeavor. Therefore we created a short guide and a professional example to help you when asking yourself “How to write a Motivation Letter?”

Firstly, make sure to write a dynamic Motivation Letter, since you have on average just 20 seconds to impress the recruiter or employer reading it. Keep your Motivation Letter short and precise, maximum 1 page, preferably a little bit under. 

Some formulas can guide you on how to write a perfect Motivation Letter, but remember that each one of them has to be unique for that particular job. It is important NOT to write one that gives the impression that was sent to dozens of other entries. 

how to write a motivation letter

The most important points to include in your Motivation Letter are:

  1. Your name and contact details
  2. The name of the company you are applying to and its address
  3. Date of sending the application
  4. Dear Sir/Madam, (or their name if it is known)
  5. Content (this will be explained in more details)
  6. Sincerely, (or similar)
  7. Signature 

How To Structure the Content of Your Motivation Letter

There are two ways in which you can structure the content in your Motivation Letter

  1. Having 3 paragraphs: An Introduction, the Body, and a Conclusion.
  2. Having 3 to 7 shorter paragraphs that are concise and express relevant information for the position you are applying for. Try to include between 1 and 3 sentences per paragraph in this format. 

Whichever structure you choose, try to focus your content on the following ideas, which will increase the chances of your Motivation Letter being read and getting that long awaited interview:

Step 1: Identify the problem

Firstly, it is important to understand that they are looking for someone to solve a problem or to increase the team. Read all the recent news about the company and find as much as possible why do they have this particular opening. Show in the first part that you are aware of the problem/challenge they are facing to have the recruiter’s attention. 

Step 2: Offer the solution

You need to offer them the solution, which has to be: YOU. Think about all the skills, achievements, education that makes you the perfect candidate to solve their challenge. Focus on all the awesome benefits they will get by hiring you.

Step 3: Close with confidence 

Similar to the opening, the closing part of your Motivation Letter is critical and needs to communicate confidence, proficiency and a high interest towards the company. A great example would be: “I would love to find out more about the X department/company and how could I help as fast as possible.”

By focusing on these points in your Motivation Letter, you will have already shown them how passionate and hardworking you are without mentioning it. 

The following motivation letter example has been created so you can use it as inspiration when crafting yours.

Our motivation letter templates are created to mirror the resume templates and CV templates, which is critical when creating a job application. Choosing the same templates, fonts, colors will improve your personal brand and increase your chances of being called for an interview.

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