Administrative Assistant Resume [2019] - Guide & Examples

April 26
4 min read

Administrative Assistant Resume - How-to Guide + Examples

Administrative Assistants are the unsung heroes of the business world. Without them, productivity in many offices would grind to a halt. However, just because the job doesn’t come with a lot of prestige, it doesn’t mean you can’t find satisfaction in it.

To be an Administrative Assistant, you have to be an extremely capable and competent person. If you think you’re up to the task, this resume guide is here to help you.

Administrative Assistant responsibilities include:

  • Providing administrative and clerical support (mailing, scanning, faxing, copying, filing).
  • Maintaining electronic and/or hard copy filing system.
  • Opening, sorting and distributing mail to various professionals in the office.
  • Assisting in resolving problems.
  • Running errands to post office, office supply store, etc.
  • Answering phone calls and taking messages.
  • Preparing and editing documents like letters, reports, memos, and emails.
  • Scheduling and coordinating meetings, appointments, and travel arrangements for other professionals.
  • Taking dictation and maintaining store of office supplies.
  • Recording minutes of meetings.
  • Handling requests from other professionals.
  • Strictly adhering to office policies and procedures, especially regarding confidentiality.
  • Acting as a point of contact for clients.
  • Tracking accounting information.
  • Helming the reception desk when necessary.
  • Coordinating between professionals and departments.

(Here’s a hint: the list above can be used as a jumping-off point when you’re brainstorming duties and tasks to list for your Work Experiences. You certainly don’t need to include every task you ever did on the job—always tailor your list to the description of the position in the job ad and make sure to focus on achievements.)

How confident are you feeling about your Administrative Assistant resume? Don’t forget to check out the following Administrative Assistant resume sample for more information on how to make yours perfect!

Administrative Assistant Resume 1

What Companies Expect to See on an Office Assistant Resume

Different companies have different needs, and therefore there is no single item that every Administrative Assistant employer is looking for on a resume.

Some specialized businesses may require certain kinds of knowledge and experience, but for most positions, simply having education or experience in the business world will give your resume a leg up.

Aim to prove this through either highlighting your past experience or detailing your relevant education. An Associate’s in a business-related field, for example, would certainly make you equipped for the job!

Contact Information to Include on an Administrative Assistant Resume

The current convention is to include your email address, phone number, and location in the header of your resume. (It used to be common to put your full street address, but that’s frowned upon now since most employers aren’t sending out mail to their applicants.)

If you have professional websites, you’d like to include (for example, a business-related blog or a LinkedIn profile) make sure to put them in your contact information section where they will attract all the positive attention they deserve!

Summary for an Office Assistant Resume

The resume summary appears at the top of the resume and replaces the traditional resume objective. A resume objective used to detail the applicant’s goals and how the position they were applying for related to them, but now it’s recommended to write a summary that will prove to the employer how you will benefit them with your unique skills and experiences.

Administrative Assistant Resume Summary Example

Emotionally intelligent and computer-savvy Administrative Assistant with an Associate’s degree in Business Administration. Strong interpersonal skills and a lifelong focus on supporting others and helping them shine.

Wrong Example

Administrative Assistant seeking to use her skills and experience to benefit an organization that is making the world a better place.

Formatting an Administrative Assistant Resume

In our editor you can find three different types of Skills sections to choose from: Skills, Hard Skills, and Soft Skills. Our experts recommend including a general Skills section and then choosing between Hard or Soft Skills based on the needs of the job. As this is a soft skills-oriented profession, it will benefit you to include a corresponding section to highlight your talents. (For a list of skills to include on an Administrative Assistant resume, see below!)

Achievements for an Administrative Assistant Resume

Some people, when writing resumes, don’t know that they should be focusing on achievements that they accomplished at a job, instead of general tasks and duties that they did every day. These details are the things that will make your resume truly stand out!

Examples of Achievements for an Administrative Assistant Resume

  • Developed new organizational policies, saving the company ,500 per year.
  • Trained two interns in office tasks which later became full-time employees.
  • Maintained appointment calendar for 12 conference rooms.

Wrong Examples

  • Unlocked the office each morning.
  • Made travel arrangements.
  • Wrote letters and emails.

Skills for an Office Assistant

Hard Skills for an Administrative Assistant Resume

  • Microsoft Office (Word, Excel, Outlook, Powerpoint)
  • Database management
  • Calendar management
  • Quickbooks
  • Office equipment operation (copiers, fax machines, etc)
  • Accuracy
  • Data entry
  • Supply management
  • Inventory control
  • Editing and Proofreading
  • Billing
  • Business Knowledge

Soft Skills for an Administrative Assistant Resume

  • Communication (written and verbal)
  • Prioritization
  • Problem solving
  • Organization
  • Research
  • Attention to detail
  • Multitasking
  • Customer service
  • Telephone Etiquette
  • Professionalism
  • Confidentiality
  • Positivity
  • Responsibility
  • Analysis
  • Teamwork
  • Delegation
  • Training
  • Management and leadership
  • Planning
  • Flexibility
  • Efficiency

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